Privacy Policy
We are committed to protecting your privacy – in this privacy policy, we set out how we collect your personal data, how we use it, and what rights and choices you have in relation to the personal data we hold and process.
When we collect personal data: We may collect personal data about you in various cases, such as for example:
- When you or your organisation subscribe to the Cyprus Medical Society UK as a member or otherwise sign up to receive our newsletters;
- When you or your organisation make an enquiry through our website, in person, over email or over the telephone;
- When you attend a Cyprus Medical Society UK seminar or other events we may organise, or sign up to receive communications from us;
- When you or your organisation provide services to us, or otherwise offer to do so.
What personal data we collect: We collect different types of personal data for different reasons – this may include:
- Contact information: Information such as your name, job title, postal address, home address where you provide this to us, business address, telephone number, mobile number, fax number and email address.
- Payment data: Data necessary for us to process payments, including credit / debit card numbers, security code numbers and other such relevant billing details.
- Business details: Business information about you provided by you voluntarily.
- Preferences: Information about your preferences, where it is relevant to the services we provide.
- Details for events: In some cases, we may collect information about you, which may include sensitive information in relation to your health, for the purpose of tailoring our events to your needs.
Data Usage: We use the personal data we collected for the following permitted purposes:
- To communicate with you through the channels you have chosen to keep you up to date on the latest developments, announcements, and other information relevant to the Cyprus Medical Society UK, as well as events and projects we may organise. You are able to ask us to stop sending you such communications at any time.
- To manage and administer your or your organisation’s relationship with us, including processing payments, billing, and collection or support services.
- To publish your details on our website or elsewhere, provided that you have expressly authorised us to do so.
Legal basis for processing: We process your personal data in accordance to one or more of the following legal bases provided for by data protection law:
- Because you have given us your consent to do so; or
- Because processing is necessary for purposes of our legitimate interests, provided always that your interests or fundamental rights and freedoms do not override such legitimate interest.
Sharing data with third parties: We do not share your personal data except in the following circumstances:
- Where we use third party providers for the practical operations of our website, such as services provided by Google and MailChimp.
- Where we store your personal data on the servers of the Cyprus Medical Society UK members or external providers (BlueHost) who are our contractors (see also ‘Transfers of personal data’ below).
- We may also use aggregated personal data and statistics for the purpose of monitoring website usage in order to help us develop our website and our services.
We will otherwise only disclose your personal data when you direct us or give us permission to do so, when we are required by applicable law or regulations or a judicial or official request to do so.
Security: We take the appropriate technical and organisational measures to keep your personal data confidential and secure in accordance with our internal policies and procedures.
Transfers of personal data: We may utilise third party providers for the practical operations of our website, such as storing data on external servers provided by our contractors or where we use services provided by Google. This may mean that in certain cases your personal data may be transferred outside the EU/EEA. When making such transfers, we ensure that they are subject to appropriate safeguards in accordance with applicable data protection regulations legislation.
How long we keep your personal data: We delete your personal data once it is no longer reasonably necessary for us to keep it for the permitted purposes, or, if we have relied on your consent to keep your personal data, once you withdraw your consent for us to do so.
Your rights: Depending on the case, you have the following rights:
- Ask to receive a copy of your personal data held by the Cyprus Medical Society UK.
- Correct any inaccurate data we hold about you.
- Complain in relation to or restrict the use of your personal data.
- Request to remove your personal data or that of the child for whom you have parental responsibility.
- To submit a complaint in the event you have concerns about how we handle your data.
To exercise any of the abovementioned rights, please contact us at info@cyprusmedicalsociety.org.uk. In order to provide our services to you we may ask you to produce evidence to confirm your identity such providing us with a valid identity card such as a driving licence or passport.
Changes to our Privacy Policy: This Privacy Policy was last updated on 16/07/2020. We update the contents of this Privacy Policy from time to time to reflect any changes in the way in which we process your personal data or in line with changes to applicable laws. In case of updates, we will post the revised Privacy Policy on our website. Changes will take effect as soon as the revised version is made available on our websites.